Executive Assistant to COO

New York, United States

About Color Of Change

Color Of Change is the nation’s largest online racial justice organization. We help people respond effectively to injustice in the world around us. As a national online force driven by over one million members, we move decision-makers in corporations and government to create a more human and less hostile world for Black people in America. We move members from analysis to action on crucial issues so that we can build the Black political power necessary to transform the written and unwritten rules of society. Color Of Change was founded in 2005 in response to the realization that during the crisis caused by Hurricane Katrina, as Black people were left stranded on their roofs to die, no one was afraid to disappoint Black people. When government, media, corporations and other decision makers are not afraid of to disappoint Black people, Black communities are negatively impacted and cannot move forward.

 

Role Summary

Color Of Change is seeking a full-time Executive Assistant to provide administrative support for the Chief Operations Officer. The right candidate will be committed to getting results in a fast-paced environment and be able to handle competing priorities. This position is ideal for a highly organized, detail-oriented individual with a strong interest in the field of racial justice. In supporting the Chief Operations Officer, you will have a unique window into the inner workings of the movement.

 

Job Responsibilities

The Executive Assistant is based out of our New York office and reports to the Chief Operations Officer. Job responsibilities are as follows:

 

1.     Own the Chief Operations Officer’s schedule and be an effective gatekeeper 

  • Coordinate the schedule, with a strong understanding of priorities
  • Ensure that meetings, deadlines, presentations, and other duties of the Chief Operations Officer’s office are carried out seamlessly
  • Make travel arrangements, coordinating flights, accommodations, and other itinerary specifics
  • Position yourself as a gatekeeper to ensure the Chief Operations Officer’s time is used for only the highest value reasons, including taking internal and external requests for meetings (and in many cases diplomatically rejecting such )

 

2.     Stakeholder Liaison

  • Serve as the liaison between the Chief Operations Officer, external stakeholders and other
  • Coordinate both internal and client facing meetings and conference calls, including setting up meeting room, ordering food, copying materials, prepping binders, ordering/checking AV equipment and other materials, etc
  • Internally, you’ll often be assigned the task of rounding up information or coordinating amongst many groups. You’ll often be speaking for the staff you are supporting, but you’ll need to do it in a way that engenders staff respect.
  • Anticipating the COO’s needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.

  

3.      Records and Reports

  • Ensure that receipts, per diem and reimbursements are filed in a timely fashion.
  • Maintain internal processes and systems and ensure all necessary functions are appropriately cover
  • Create and/or revise Keynote and PowerPoint presentation decks and Excel spreadsheets
  • Prepares correspondence for the COO’s signature as well as initiate high level of correspondence on her behalf; develops and edits documents from limited information and with minimal guidance; and ensures COO is apprised of all relevant issues that are pending her review.

  

4.     Miscellaneous

  • You will need to exercise discretion and independent judgment with respect to matters of significance.
  • Any other duties as assigned to help the Chief Operations Officer do her best work.
  • Experience with Salesforce or other CRM systems preferred

 

Qualifications

In this role, organization, people-skills, and writing ability are paramount. While experience in a similar role in the civil rights sector is not required, a commitment to civil rights and racial justice is. You should have:

 

  • Effective communication The ability to clearly communicate with the Chief Operations Officer and others in the organization is paramount; especially in fast- faced moments, you’ll need to be clear and asked for clarity in return.

 

  • Top-notch organization skills. If the books on your bookshelf are in alphabetical order, your notes utilize colors with specific meanings, and you find long to-do lists energizing, we want to talk to you! There’s a lot to keep track of in this role, and nothing can fall through the cracks. Meeting deadlines is key.

 

  • A sense of ownership. The Executive Assistant allows our Chief Operations Officer to perform at the highest possible level. A successful candidate will be responsive but also proactive, addressing needs that our Chief Operations Officer may not even be aware Importantly, you’re able to work calmly and intentionally under pressure.

 

  • A commitment to confidentiality. In this role, you’ll have a window into movement and organizational politics at the highest level – confidentiality is key.

 

  • Exceptional writing and verbal skills. The ability to communicate information clearly is fundamental to this role. You will be asked to draft documents and create presentations --edit others, and communicate with a variety of internal and outside stakeholders.

 

How to Apply

Interested applicants should click the "Apply for this position" link and submit a resume and cover letter.

 

More Details

Salary is commensurate with experience. This is a full-time exempt position. ColorofChange.org also offers a competitive benefits package.

 

Color Of Change (COC) is an equal opportunity employer. COC prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.