Executive Assistant (Talent & Leadership Development)

New York, NY or Washington, DC | Talent & HR Team | Full-time

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ABOUT COLOR OF CHANGE

Color Of Change (COC) is the nation’s largest online racial justice organization. As a national online force driven by over 10 million members, we move decision-makers in corporations and government to create a more human and less hostile world for Black people in America. We activate our members to take action on crucial issues—from criminal justice to media representations to the social safety net and voter freedom—so that we can build the power necessary to transform the written and unwritten rules of society. Our work – both rapid response and long-term campaigns for change – amplifies the voices of Black folks and our allies, building power and delivering meaningful wins that create consequences for racial injustice and build momentum for implementing solutions that move Black people and all people forward.

POSITION DESCRIPTION

We are looking for an exceptional, experienced, and highly dedicated Executive Assistant to the Senior Director of Talent & Leadership Development (Senior Director of TLD). The ideal candidate will be an administrative professional committed to getting results in a fast-paced, collaborative, and strategic growth-focused environment. This position, and is ideal for an impeccably organized, superbly detail-oriented individual with a strong interest in racial and social justice issues. The ideal candidate will also need to have a high level of discretion as they will have access to highly confidential information. If you’re passionate about utilizing your expertise and administrative skills to enhance daily workflow and impact during this unique time in history, we want you to bring your talents and acumen into the inner workings of the movement.

This position is based in our New York, NY or Washington, DC office and reports to the Senior Director of Talent & Leadership Development.

RESPONSIBILITIES

Calendar Management & Complex Travel Coordination

  • Coordinate the Senior Director of TLD’s schedule with a strong understanding of shifting of regular priorities to maximize impact and workflow
  • Lead scheduling internally and externally with various internal teams on behalf of the Senior Director of TLD, acting as a key liaison and representative for the Senior Director of TLD’s Office
  • Flawlessly manage and coordinate various travel arrangements for the Senior Director of TLD and/or those collaborating with the Senior Director of TLD’s Office, ensuring accuracy, efficiency, and impeccable attention to detail with shifting needs and priorities
  • Coordinate and execute logistics for all Senior Director of TLD hosted meetings and events, coordinating contractors and vendors as needed
  • Create meetings and associated timelines; prepare and distribute meeting notifications, agenda materials, and manage all correspondence and meeting execution with the highest level of accuracy, efficiency, and attention to detail

Data Entry & Records Management

  • Ensure efficiency, accuracy, and quality control for the Senior Director of TLD’s financial reports and vendor contracts, tracking and reconciling all expenses in collaboration with the Finance department
  •  Complete and submit Senior Director of TLD’s timesheets and department invoices effectively and efficiently, minimizing any margin of error or risk
  • Collaborate with other departments to produce and/or collect accurate data for reports and other actionable items for the Senior Director of TLD’s Office
  • Manage and update the Senior Director of TLD’s Office files with the most current content for the Senior Director of TLD’s briefings, travel, meeting schedule, etc. with ultimate discretion
  • Assist in the preparation of documents and presentations for both internal and external meetings (including copyediting)
  • Support the Senior Director of TLD in ensuring that meetings, deadlines, presentations, and other duties are carried out seamlessly
  • Ensure that all meetings and correspondences involving the team run smoothly and professionally, including taking meeting minutes and following up on action items
  • Maintain the Senior Director of TLD’s email inbox; ensuring that it is well organized for timely and efficient responses

Additional Administrative Responsibilities

  • Routinely exercise discretion while assisting the Senior Director of TLD in enforcing management policies and general business operations for COC
  • Lead and support administrative projects; ensuring that they are accomplished in a timely and accurate manner, continually updating the Senior Director of TLD with status reports
  • Provide support for other administrative positions and duties as required, including event management
  • Participate as a member of the administrative team, ensuring processes are efficient
  • Develop and nurture relationships with key operational stakeholders, both internal and external
  • Maintain absolute discretion and confidentiality in all verbal and written communication including messages, calls, and reports; treat all information confidentially.
  • Light research as needed
  • Travel independently and with the Senior Director of TLD (10-30-50%) in support of engagements
  • Any other duties as assigned to help the TLD team members do their best work

QUALIFICATIONS

The ideal candidate for this position will be a highly organized self-starter with exceptional skills in creative problem-solving and verbal and written communications. While experience in a similar role in the civil rights sector is not required, a commitment to civil rights and racial justice is. You should have:

  • At least 2-4 years of experience in an administrative role
  • Effective communication skills. The ability to clearly communicate with the Director Level staff you are supporting and others in the organization is paramount; especially in fast-paced moments, you’ll need to be clear and ask for clarity in return. 
  • Top-notch organization skills. If the books on your bookshelf are in alphabetical order, your notes utilize colors with specific meanings, and you find long to-do lists energizing, we want to talk to you! There’s a lot to keep track of in this role, and nothing can fall through the cracks. Meeting deadlines is key.
  • A sense of ownership. The Executive Assistant allows key members of the team to perform at the highest possible level.  A successful candidate will be responsive but also proactive. Importantly, you’re able to work calmly and intentionally under pressure.
  • A commitment to confidentiality. In this role, you’ll have a window into movement and organizational politics at the highest level – confidentiality is key.
  • Strong writing and verbal skills. The ability to communicate information clearly is fundamental to this role. You will be asked to draft documents, edit others, and communicate with a variety of internal and external stakeholders.
  • Exceptional problem-solving skills. In this position, there’s no one to hold your hand. A successful candidate will enjoy thinking on their feet and will know how to apply sound judgment and rationale to any situation.

HOW TO APPLY

Click the "Apply for this position" link and submit a resume and COC-specific cover letter. Your cover letter should include an answer to the question: Why do you want to work at Color Of Change?

COMPENSATION

The salary for the Executive Assistant position is $72,000. This is a full-time exempt position. Color Of Change also offers a competitive benefits package.

Color Of Change (COC) is an equal opportunity employer. COC prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.